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Pupil Attendance

Interim Arrangements to Attendance Regulations In Regard to Holiday Requests (September 2016)


Dear Parents,


As you may be aware the issue taking of term time holidays is being debated once again and is high profile in the news once again.


Derbyshire County Council has issued temporary guidance for Derbyshire Schools on the use of Penalty Notices for unauthroised leave during term time whilst we await the Supreme Court ruling regarding fining parents for taking their child out of school for the purpose of a holiday.


A pupil will be allowed to go on a term time holiday as long as their total attendance over the previous year is 94 per cent or above.


So in order for parents with children at school in Derbyshire to take their children out of school without being fined, their children can only have been off for maximum of 11 days the year before. (Your child’s attendance for 2015/16 is stated on their end of year report.)


Where overall attendance is above 94 per cent over the previous 12 months, calculated from the week after the holiday absence, penalty notices will not be issued.


In such cases, parents will be sent a letter from the authority advising that their child's record will show the unauthorised holiday and any future unauthorised leave may result in the issue of a penalty notice.

Where all absence, including unauthorised holiday absence, would result in an overall attendance of 94 per cent or below, penalty notices will be issued.


The school will continue to require the ‘holiday request’ or ‘exceptional circumstances’ form to be completed in the usual way.

We would like to thank all those parents in our school who ensure that their children have good attendance records.


Attendance Regulations 2013

The Department for Education expects schools to promote good attendance and reduce absences, including persistent absence. This is because we know that missing out on lessons leaves children vulnerable to falling behind. Children with poor attendance tend to achieve less.


As a school we work incredibly hard to support all children and their families to ensure that all children have good attendance.


One aspect of attendance that the government has decided to focus on is approved holidays during term time. As of September 2013, no holidays can be authorised during term time. This means that all holidays will be classified as unauthorised. We realise that this may be an issue for some families but please be aware that this is not a school decision.


As a consequence of these changes the school will no longer be able to approve requests for leave of absence for reasons that are not considered to be special or exceptional such as:


  • Availability of cheap holidays and cheap travel arrangements
  • Days overlapping with the beginning or end of term


Parents needing leave of absence for exceptional circumstances should complete a form at least two weeks before the anticipated start date. The reason for the request should be given in detail. Applications should be made before the leave is arranged as absences will not be granted retrospectively.


In summary:


  • Term time holiday requests cannot and will not be approved by the school, except in extreme personal circumstances. Please do not ask, as the school is not in a position to approve this and consequently any requests will only lead to disappointment.


  • Any extreme personal circumstances e.g. serious family illness, must be put in writing to the Chair of Governors for consideration.


  • Days taken for holidays in term time will have to be recorded as unauthorised absence by the school and may lead to the involvement of the Local Education Welfare Officer. Such absence masquerading as illness will be recorded similarly.


We would like to remind parents that this is a Governmnet policy and parents who take their children on holiday without permission will incur unauthorised absences for their child and will be issued a penalty notice from the Local Authority. These remain on the child’s record and will be monitored for further action by the Education Welfare Service.


We would like to thank all those parents in our school who ensure that their children have good attendance records.

Absence Notification (Temporarily suspended forms)

Penalty Notice (Temporarily suspended)